Are you ready to comply the General Data Protection Regulation?
Get a full overview of the data regulation on this page. Read how our HR system can store and handle all person- and employee data.
EU General Data Protection Regulation (GDPR) of 2018
The new GDPR has been officially adopted in the EU and will come into force in Denmark on the 25th May 2018. It replaces the old regulation of 1995 since a lot has happened in the digital world.
The new GDPR intends to create more transparency and access to the data and information a company has about any given employee or user. This means far greater demands the way companies must now handle and store the employee data that they already have.
Who does the new GDPR affect?
You are covered by the EU General Data Protection Regulation as soon as you keep any data of an identified or identifiable person. Personal data includes e.g. name, address, phone number, e-mail, employee number, references, pictures, etc.
This means that almost all Danish companies one way or another work with or keep personal and user data, including companies that record information about their employees, are affected.
The General Data Protection Regulation will be effective from:
Significantly larger fines
Fines of up to 4% of the global annual group turnover and in some cases, up to 20,000,000 EUR can be issued to companies.
Notification shall be given to the supervisory authorities within 72 hours and in some cases to the affected persons for breach of data security.
Strict documentation requirements
Companies and public authorities must be able to prove that they comply with the rules of the regulation.
Data protection officer
Public and certain private companies must designate a data protection officer (a so-called DPO). This person can be either an employee or an external partner. If the person is an employee, he or she will be subject to the regulations regarding dismissal protection.
Statement of Consent
Employees and users must clearly know which personal data is registered with the company and what this data will be used for.
Register data in a system
So how do you make sure that you comply with the EU’s harsh data regulation and avoid the significant penalties if the law is not respected?
One thing is certain; many companies are affected by the sharpened requirements, and there will most likely be a need for adaptation in all affected companies. More and more companies prioritize digitalizing employee data and placing them in an online cloud based system. This prevents physical copies from disappearing and data can always be shown to the employee if requested.
Comply the GDPR
Employee access to MyPage
Customized data fields
Easy, fast and intuitive design
MyHRsol Employee Center is an online employee database, which ensures correct handling and storage of employee data in compliance with the new personal data regulation.
The system is divided up into different user levels, where it defines who has access to read, edit and create information on employees. Medium sized and large companies can use the data registered in the system actively to find specific competences and experience within the organization.
We will always get back to you within 24 hours on weekdays.
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